Many more work-from-home options have led teams to collaborate remotely through virtual meetings and recordings. In particular, Zoom meetings have skyrocketed in popularity over the last few years, whether due to the pandemic’s past quarantine requirements or employees’ desire for flexibility. As a result, virtual Zoom meetings have become necessary across the global workforce.
However, not everyone can make it to a particular meeting. In these cases, they may request a recorded version of the session so they can catch themselves up later. Other times, you may need to record a presentation through Zoom to help with future projects. Whatever the reason, you will likely have to share a recorded Zoom meeting with your colleagues. But doing so can get tricky if you’ve never used these features.
This guide will cover how to record and share a recorded Zoom meeting and its benefits.
Why Should You Record Meetings?
In meetings, there may be a designated notetaker. This person records the meeting minutes and summarizes the general topics discussed. However, not every employee may take notes, nor does every company consider having an assistant take meeting minutes. Even if they did, it’s unlikely that these summaries can offer specific details about each meeting without having a recording.
So why should you record meetings? First, it can help ensure that no one on your team misses critical details. Instead of focusing on taking notes, employees can interact and collaborate more during the meeting instead of focusing on taking notes while knowing that the entire discussion will be recorded. Doing so allows for efficient note-taking and access to past conversations that are difficult or impossible to remember accurately.
If anyone on your team can’t attend the meeting, you can keep them in the loop when you share Zoom recordings. That way, no one will miss essential discussions, team collaborations, or decisions. Additionally, recording Zoom meetings is an effective way of training new team members who may have missed certain meeting sections, quickly bringing them up to speed.
A recording will also show what was decided at a meeting and what needs to get done. After all, professionals at any company may interpret things differently, but listening to a recording should clear up any confusion your colleagues may have.
Zoom recordings offer valuable insight into communication proficiency. Learn to recognize areas of improvement and master the art of delivering effective performance feedback with every meeting.
Furthermore, having a Zoom meeting recording can improve project management at your company. It can help keep everyone on the same page, even if they miss a conference call. All team members will have access to the same audio and video recording to keep track of deadlines, progress, and decisions made.
But to take advantage of the benefits of a recorded meeting, you will first need to learn the steps to record a Zoom meeting and how to email a Zoom recording.
How to Record a Zoom Meeting
First, you will require the Zoom desktop app to record a Zoom meeting and save those recordings to your computer. If you’re searching for “how to save a recording on Zoom,” you’ll find that it’s relatively simple. After you’ve recorded the meeting, your recording is immediately saved in the folder specified in your Zoom app’s preferences (by default, this is usually in your Documents folder).
You can record a Zoom meeting when you’re the host of the video call. The steps necessary to record the meeting are:
- Begin the Zoom meeting and click on “Record” at the bottom of the Zoom screen
- Choose “Record on This Computer,” which will save the file on your desktop computer
- Otherwise, select “Record to the Cloud” to save the file to the Zoom cloud
- In the upper-left section of the window, a “Recording” designation will be visible
- When the meeting wraps up, click the “Stop Recording” button — you can find this button either at the bottom of the screen or in the upper-left section.
You may also want the Zoom meeting transcribed once you have the recording. Sonix provides a valuable product to transcribe a Zoom recording into text in minutes.
You will first need to create a Sonix account. Once in the account, choose “Upload” and click “Select a file from my computer.” Now, you can choose “My Documents > Zoom” (or wherever you have the recording saved). Click on the relevant folder and the recording you want. Pick your language, and press the “Transcribe” button.
Do your company leaders require each video call to have meeting minutes or summaries of each discussion? If so, your team can significantly benefit from Sonix software that can transform your video and audio into text. You can have the discussion transcribed relatively fast, but you may still want to remove excess information when creating the meeting minutes.
Now that you’ve learned the steps for recording a Zoom meeting, it’s time to learn how to share Zoom recordings.
How to Share a Recorded Zoom Meeting
If you’re wondering how to send a Zoom recording, you will first need to see whether you saved your recording on the cloud or locally on your computer.
If your recording is stored on the cloud, go to Zoom’s web portal and select the “Share” button. Then, you can choose your preferred settings, such as public sharing or only sharing with verified users. To share with only your colleagues, select the button “Internally.”
You can also include an expiration date for the recording’s link. Click on “Viewers can download” if you want your staff to download the recording.
Furthermore, you may also want to add password protection to your video recording.
If you’re unsure how to send Zoom recording links and not the video file itself, all you have to do is copy the Zoom cloud link and send it to your coworkers in a message, like via email.
How to Share a Zoom Recording Via Email
Do you have an imminent deadline and are frantically searching for “how to share a Zoom recording from my computer?” If your recording is stored locally on your desktop, you must use Dropbox or Google Drive to send your specific file to colleagues.
Many teams have access to Google Drive or Dropbox. All you’ll need to do is upload the recording onto one of these platforms and then share the link with your co-workers. You can email it to them or share the link through your corporate messaging application.
Now, you’ll have no problem understanding how to send a Zoom recording via email.
Why Sonix Is a Great Choice for Sharing Zoom Recordings
After learning how to share a recorded Zoom meeting, it’s time to discuss how Sonix can help. Because some professionals prefer to see a paper transcription of their Zoom meetings, you may benefit from using the top automated transcription software.
Sonix uses high-powered artificial intelligence tools to transcribe your Zoom meeting recordings. So when your department requires meeting minutes, seek out the Sonix automated transcription software to quickly document everything said in your meeting.
You will also have the option to choose the language for the Zoom meeting transcription. Sonix offers transcription services in more than 38 languages for its customers.
Most importantly, the product is consistently reviewed as incredibly accurate, so you won’t need to worry that the information has excessive errors.
Once you upload a recorded file from your Zoom app to your Sonix account, you can pick your language and click “Transcribe.” You’ll only have to wait a few minutes to get a complete transcription of your meeting. Of course, longer sessions may take more time to transcribe.
With Sonix software, you can save time gathering meeting minutes and send quality Zoom transcriptions to your colleagues instead.
Find out more about our comprehensive transcription software by visiting the Sonix website and contacting us now!