Best Transcription Software For Finance

When major banks face $549 million in fines for failing to meet record-keeping requirements, the stakes of accurate documentation become crystal clear. Financial institutions operate under intense regulatory scrutiny from SEC recordkeeping rules to FINRA supervision requirements—making reliable transcription software not just convenient, but essential for compliance.

The AI transcription market is projected to grow from $4.5B to $19.2B by 2034, reflecting how quickly financial services firms are adopting these tools. Whether you’re transcribing earnings calls, client meetings, or compliance recordings, choosing the right solution can mean the difference between audit-ready documentation and regulatory headaches.

Key Takeaways

• Sonix leads with 99% accuracy, 53+ languages, and SOC 2 Type II compliance at just $5-10/hour
• Finance-specific platforms like Jump AI and Zocks offer FINRA-conscious features with broker-dealer approvals
• Human-verified services remain essential for audit-critical recordings requiring absolute accuracy
• Security certifications (SOC 2, ISO 27001) are non-negotiable for regulated financial environments
• Cost savings of up to 70% compared to manual transcription make AI tools compelling for high-volume needs
• CRM integration with Salesforce, Redtail, and Wealthbox streamlines advisor workflows

1. Sonix – Best Overall for Finance

Sonix delivers the most comprehensive transcription solution for financial institutions, combining 99% accuracy with enterprise-grade security and multilingual capabilities that global finance firms require. Unlike competitors limited to English, Sonix supports 53 transcription languages and 54 translation languages—critical for multinational banks and investment firms.

What Makes Sonix Different

The platform processes a 30-minute file in just 3-4 minutes, compared to 12+ hours for human transcription services. This speed, combined with SOC 2 Type II compliance and AES-256 encryption, makes Sonix suitable for handling sensitive financial data from earnings calls to client meetings.

Financial institutions choosing Sonix benefit from compliance features designed specifically for regulated industries. The platform’s encryption standards and access controls align with Federal Reserve supervision requirements and SEC electronic recordkeeping mandates, ensuring that transcribed communications meet audit standards.

Core Capabilities

• Automated Transcription – Industry-leading accuracy with custom dictionaries for financial terminology like derivatives, EBITDA, and regulatory acronyms
• AI-Powered Analysis – Automatic extraction of themes, topics, and key entities from transcripts—ideal for analyzing earnings call sentiment or identifying compliance concerns
• Automated Translation – Translate transcripts into 54 languages without leaving the platform, supporting global wealth management operations
• Team Collaboration – Multi-user workspaces with role-based permissions, commenting, and shared folders for compliance teams
• Flexible Export – DOCX, PDF, SRT, VTT, and other formats for seamless integration with video editing software and content management systems

Pricing and Access

• Standard: $10/hour (pay-as-you-go)
• Premium: $22/user/month + $5/hour
• 30-minute free trial – No credit card required

Security Architecture

Financial institutions trust Sonix because of its comprehensive security posture: TLS 1.2/1.3 encryption in transit, AES-256 at rest, and enterprise controls including SSO/SAML support. The platform serves millions of users across 100+ countries, including organizations like Stanford, Yale, and NBC Universal.

Best For

Multinational financial institutions, research analysts processing earnings calls, wealth managers with international clients, and any finance team needing accurate multilingual transcription with enterprise security.

2. Rev – Hybrid AI and Human Service

Rev offers both AI-powered transcription and human-verified options from a single vendor. This hybrid approach may suit financial institutions that need quick turnarounds for routine recordings but require human precision for compliance-critical documentation.

Key Features

• AI transcription at $0.25/minute or $14.99/month for 20 hours
• Human transcription with 12-hour average turnaround
• SOC 2, GDPR, and HIPAA compliance
• 37-language AI transcription support

Rev has a 4.7/5 rating on G2 and serves healthcare, legal, and financial services sectors. Financial firms can use AI for internal meetings while escalating board recordings to human review.

Best For 

Organizations needing both speed and human review options for different documentation needs.

Pricing

• Free – 45 minutes/English only, basic transcription
• Basic – $14.99/1,200 (20 hours)
• Pro – $34.99/user/month

3. Jump AI – Wealth Management Focus

Jump AI was built specifically for financial advisors, capturing approximately 20% market share among advisors according to Kitces Research. The platform features customizable note templates matching firm compliance styles and bi-directional CRM sync with Redtail, Wealthbox, and Salesforce.

Key Features

• Broker-dealer pre-approvals from LPL, Osaic, Cetera, and Raymond James
• Built-in verbal consent detection for compliance
• SOC 2 certification with advisor-specific security controls
• Pricing at $75-120/user/month

The Ezra Group analysis notes that Jump “combines structured meeting capture, CRM field mapping, task creation, and analytics—all within a secure, advisor-focused environment.”

Best For 

RIAs and wealth managers requiring FINRA-compliant meeting documentation with deep CRM integration.

Pricing

• Ramping – $75
• Core – $100
• Scale – 120

4. GoTranscript – Human Transcription Service

When absolute accuracy is non-negotiable, GoTranscript delivers over 99% accuracy in independent testing—earning NYT Wirecutter’s recognition. Human transcriptionists trained in financial terminology handle complex earnings calls and regulatory recordings that AI may struggle with.

Key Features

• Human transcription starting at $1.20-$2.75 per minute
• HIPAA compliance with NDA options
• Industry-specific transcriptionists for finance and legal
• Free 2-minute preview to verify quality

Best For 

Board meetings, audit recordings, and regulatory submissions where human-level precision is mandatory.

Pricing

• 5-Day Service: From ~$1.02/minute
• 3-Day Service: From ~$1.19/minute
• 1-Day Service: From ~$1.36/minute
• 6-12 Hour Service (Express): From ~$2.34/minute 

5. Zocks – Privacy-First Platform

Zocks takes a unique “no-recording” approach—the only 100% no-recording AI note-taker—using live transcription without storing audio or video files. This addresses SEC/FINRA data retention concerns that make some firms hesitant about AI tools.

Key Features

• SOC 2 Type 2 compliance with real-time data querying
• Structured data extraction for household profiles and financial facts
• Cross-client semantic search and analytics
• Pricing at $67-110/user/month

Best For 

Compliance-sensitive wealth management firms prioritizing data minimization.

Pricing

• Essentials: $80 per user/month
• Professional: $140 per user/month
• Ultimate: $220 per user/month 

6. Otter.ai – Free Tier Option

Otter.ai offers 300 free minutes monthly—one of the more generous free tiers in the market—making it suitable for financial advisors testing AI transcription. Real-time transcription with collaborative editing supports team meetings and client calls.

Key Features

• PCMag 4.5/5 rating
• OtterPilot auto-joins Zoom, Teams, and Google Meet
• Pro plan at $8.33/month (annual billing)

Limitations

English-only transcription and lower accuracy compared to premium alternatives like Sonix.

Best For 

Small advisory firms testing AI transcription before committing to paid solutions.

Pricing

• Basic – Free
• Pro – $8.33/user/month
• Business – $19.99/user/month 

7. Fireflies.ai – CRM Integration Focus

Fireflies.ai automatically logs meeting summaries to Salesforce and HubSpot without manual entry. Supporting 100+ languages, it serves global finance teams needing conversation intelligence.

Key Features

• 4.8/5 G2 rating with SOC 2, GDPR, and HIPAA compliance
• Talk-time analytics and sentiment tracking
• Pricing from free to $39/user/month

Best For 

Financial sales teams want automated CRM documentation with conversation analytics.

Pricing

• Pro – $10/month
• Business – $19/month
• Enterprise – $39/month

8. Finmate AI – CFP Professional Focus

Finmate AI earned top accuracy ratings from XYPN testing and offers CFP-aligned templates for discovery meetings, fact finders, and behavioral finance discussions. The platform’s privacy-first approach never pulls or stores CRM data.

Key Features

• SOC 2 Type 2 certification
• 60-70% of meetings on platform are in-person via mobile app
• Pricing at $95-150/month

Best For 

Solo advisors and small RIAs prioritizing financial planning-specific workflows.

Pricing

• Standard – $39/month
• Enterprise – Custom

9. Notta – Multilingual Mobile Transcription

Notta delivers 98.86% accuracy with real-time translation across 58 languages. Trusted by PwC and Salesforce, it validates enterprise-readiness for global financial operations.

Best For 

Multinational finance teams needing mobile-first transcription with real-time translation.

Pricing

• Free Plan – Includes 120 minutes of transcription per month with a 3-minute limit per recording. 
• Pro Plan – $14.99/per month
• Business Plan – $27.99/per month
• Enterprise Plan: Features custom pricing tailored for large organizations requiring API access and advanced security. 

10. Trint – Enterprise Security Certification

Trint holds ISO 27001 certification and is trusted by the Financial Times—validating its enterprise security posture. Real-time collaboration features support compliance teams reviewing earnings call transcripts.

Best For 

Banks and financial institutions require ISO-certified security for sensitive recordings.

Pricing 

• Pro – $79/per month
• Team – $69/per month

11. Athreon Trans|IT – Banking Specialist

With 35 years serving financial institutions, Athreon understands Bank Secrecy Act, Dodd-Frank, and GLBA compliance requirements. Their AI combined with human editing delivers accuracy for banking-specific workflows.

Best For 

Traditional banks require full-service compliance support with regulatory expertise.

12. Scribie – Budget Human Transcription

Scribie offers low-cost human transcription at $0.80/minute—below the industry average—with a 4-step review process. Transcribers see only small anonymized segments, protecting sensitive financial data.

Best For 

Budget-conscious finance teams needing human accuracy for high-stakes recordings.

Pricing 

• Base Rate – $0.80 per minute.

Frequently Asked Questions

Why is transcription software particularly important for the finance industry?

Financial institutions face strict regulatory requirements around documentation. SEC recordkeeping rules, FINRA supervision requirements, and laws like the Bank Secrecy Act mandate accurate records of communications and meetings. Transcription services help create clear audit trails and meet KYC requirements, making them a strategic asset for compliance rather than just an operational tool.

What security features should financial institutions prioritize?

Look for SOC 2 Type II certification, encryption in transit (TLS 1.2/1.3) and at rest (AES-256), role-based access controls, and SSO/SAML support. ISO 27001 certification provides additional assurance for enterprise deployments. These certifications address security and compliance concerns that affect a significant portion of leaders worried about AI adoption in regulated environments. Platforms like Sonix meet these enterprise security requirements while maintaining ease of use.

Can transcription software translate financial audio into different languages?

Yes—platforms like Sonix support 54 translation languages, enabling multinational firms to transcribe earnings calls or client meetings and translate them without exporting to separate tools. This matters for global wealth managers and investment firms operating across borders, particularly when dealing with international regulatory bodies like the CFTC for commodities trading or cross-border financial transactions.

How does AI analysis in transcription software benefit financial decision-making?

Advanced platforms extract themes, topics, keywords, and sentiment from transcripts automatically. For finance professionals, this means quickly identifying key moments in earnings calls, flagging compliance concerns, or summarizing lengthy board meetings. Many professionals report saving 4+ hours weekly with AI transcription tools, freeing up time for higher-value analysis and client services.

Is “pay-as-you-go” a good pricing model for large financial firms?

Pay-as-you-go works well for variable transcription volumes, while subscription models suit predictable needs. Sonix’s transparent pricing at $5-10/hour delivers up to 70% cost reduction compared to traditional methods—making it scalable for firms processing hundreds of hours monthly without per-seat fees that inflate costs. This flexible model allows firms to align expenses with actual usage while maintaining compliance-grade accuracy.