Best Transcription Software for HR & Recruiting

HR professionals spend countless hours documenting candidate interviews, performance reviews, and team meetings—time that could be spent on strategic talent acquisition. Finding the right transcrição automática software transforms this documentation burden into a streamlined workflow, letting recruiters focus on what actually matters: finding great people.

The best transcription tools for HR go beyond basic speech-to-text. They offer AI-powered analysis to identify key themes across interviews, enterprise-grade security for sensitive employee data, and seamless integration with the video conferencing platforms your team already uses. Whether you’re a small recruiting firm handling seasonal hiring or an enterprise HR department processing thousands of candidate interviews annually, there’s a solution that fits.

Principais conclusões

• Sonix – Best overall for HR with over 53 languages and dialects for transcription, AI-powered analysis for candidate insights, SOC 2 Type II compliance, and competitive pricing starting at $10/hour
• Lontra.ai – Real-time transcription with dedicated Recruiting Agent feature and calendar integration
• Rev – Hybrid AI + human option when you need 99% accuracy for compliance-sensitive documentation
• Pirilampos.ai – Conversation intelligence with Greenhouse and Lever ATS integration for tracking candidate interactions
• Escriba feliz – Broad language coverage for multinational recruiting teams with SOC 2 Type II certification
• Trinta – Collaboration features for distributed HR teams reviewing transcripts together

1. Sonix – Best Overall Transcription for HR & Recruiting

Sonix delivers the most comprehensive transcription solution for HR professionals, combining Transcrição com base em IA with built-in analysis tools that turn interview recordings into actionable insights. With support for over 53 languages and dialects for transcription and translation into Mais de 54 línguas, Sonix handles the diverse linguistic needs of global recruiting teams.

What Makes Sonix the Top Choice for HR:

A plataforma Funcionalidades de análise de IA set it apart from basic transcription tools. Sonix automatically extracts themes, topics, keywords, and entities from your interview transcripts—helping recruiters quickly identify patterns across multiple candidate conversations without manually reviewing hours of recordings. This transforms the typical 4-6 hour weekly documentation burden into minutes of AI-assisted review.

Core Capabilities for HR Teams:

• Suporte a vários idiomas – Transcribe interviews in over 53 languages and dialects and translate transcripts for global hiring managers, essential for multinational recruiting
• Resumos alimentados por IA – Generate resumos automáticos highlighting key discussion points, candidate qualifications, and follow-up items
• Colaboração em equipa – Edição no browser with commenting, highlights, and multi-user permissions lets hiring teams annotate transcripts together
• Segurança empresarial – Conformidade com SOC 2 Tipo II, AES-256 encryption at rest, and TLS 1.2/1.3 encryption in transit protect sensitive candidate data
• Video Conferencing Integration – Direct Transcrição de reuniões Zoom, plus Google Drive and Dropbox integration for seamless workflows

Pricing & Value:

Preços do Sonix starts at $10/hour for pay-as-you-go transcription—a fraction of the $60-150/hour cost of manual transcription services. Premium plans at $22/user/month plus $5/hour offer additional features including priority processing and advanced collaboration tools. For HR departments processing high volumes, Sonix delivers 10x faster transcription than manual methods with approximately 80% cost reduction.

Best For:

Enterprise HR departments, global recruiting teams, and research-focused HR organizations needing AI analysis across interview transcripts. The combination of multi-language support, compliance certifications, and analytical capabilities makes Sonix ideal for serious HR operations.

Getting Started: Visit sonix.ai for a free trial with 30 minutes of complimentary transcription.

2. Lontra.ai

Otter.ai brings real-time transcription directly into your video calls, automatically joining Zoom, Teams, and Google Meet sessions when connected to your calendar. The platform’s dedicated Recruiting Agent feature specifically addresses HR workflows by extracting candidate insights and generating structured interview notes, helping recruiting teams capture conversation details without manual note-taking during live candidate interactions.

Key Features:

• Real-time transcription during live interviews
• AI-generated summaries and action items after each meeting
• Calendar integration for automatic meeting capture
• “Hey Otter” voice activation for hands-free documentation

Best For:

HR teams conducting high volumes of video interviews who want automated capture without manual uploads.

3. Rev

Rev offers what many compliance-focused HR departments need: the option for human-verified transcription with 99% accuracy. When documentation might be used in discrimination claims, termination proceedings, or legal matters, that extra accuracy percentage matters. The platform provides both AI transcription for routine interviews and human transcription for compliance-critical documentation, giving HR teams flexibility based on their specific documentation requirements.

Key Features:

• AI transcription at $0.25/minute for routine interviews
• Human transcription at $1.50/minute for compliance-critical documentation
• Automatic filler word removal for cleaner transcripts
• Highlights “low-confidence” words so HR knows what to verify

Best For:

Legal departments, HR teams handling sensitive employee matters, and organizations where transcript accuracy has compliance implications.

4. Pirilampos.ai

Fireflies.ai goes beyond basic transcription to provide conversation intelligence that helps HR teams analyze interview patterns. The platform offers ATS integration with Greenhouse and Lever, connecting transcription directly to recruiting workflows. This integration allows recruiting teams to automatically sync interview transcripts with candidate profiles, maintaining organized documentation throughout the hiring process without manual file transfers between systems.

Key Features:

• Transcription with speaker analytics
• Sentiment tracking across candidate conversations
• AskFred AI assistant for querying meeting content
• Direct integration with Greenhouse and Lever ATS platforms

Best For:

Recruiting teams wanting analytics and insights across multiple candidate interviews, particularly those using Greenhouse or Lever ATS.

5. Happy Scribe

Happy Scribe supports transcription across multiple languages—making it suitable for multinational HR operations recruiting across diverse regions. The platform also offers SOC 2 Type II certification for enterprise security requirements, ensuring that sensitive candidate data receives appropriate protection. Organizations conducting interviews in various languages can maintain consistent transcription quality across their global recruiting operations.

Key Features:

• Transcription and subtitles in multiple languages
• Human proofreading add-on for production-ready quality
• AI meeting notetaker for Google Meet, Teams, and Zoom
• SOC 2 Type II security certification

Best For:

Global HR teams recruiting across multiple countries and language regions.

6. Trinta

Trint excels at collaborative transcript editing, letting multiple HR team members review and annotate candidate interviews simultaneously. The platform’s ISO 27001 security certification adds enterprise-grade protection for confidential interviews. Distributed HR teams can work together on transcript review in real-time, with features for highlighting key moments, adding comments, and creating structured hiring documentation from raw interview recordings.

Key Features:

• Multi-user real-time collaborative editing
• Pull quotes and highlight features for creating hiring reports
• Transcription with translation capabilities
• Story-driven workflow for building narrative from interviews

Best For:

Distributed HR teams needing to collaborate on transcript review and create structured hiring documentation.

7. Descript

Descript uniquely lets you edit audio and video by editing the transcript text—useful for HR teams creating training videos, onboarding content, or candidate showcase materials from interview recordings. The text-based editing approach simplifies the video production process, allowing HR professionals without video editing experience to create polished content by simply deleting or rearranging transcript sections.

Key Features:

• Text-based video editing for interview highlight reels
• Studio Sound removes background noise from recordings
• Remoção automática de palavras de preenchimento
• Video clip maker for shareable snippets

Best For:

HR teams producing training content, onboarding videos, or candidate presentations for hiring committees.

8. Notta

Notta delivers competitive pricing options, making it accessible for small HR departments on tight budgets. The mobile-first design suits recruiters conducting phone screens and campus interviews on the go, with cross-device sync ensuring that transcripts captured on mobile devices are immediately available on desktop computers for review and sharing with hiring managers.

Key Features:

• Transcription with auto-translation
• Cross-device sync across mobile, tablet, and desktop
• Custom vocabulary for industry-specific terminology
• Educational discounts available

Best For:

Small businesses, HR consultants, and budget-conscious recruiting teams.

9. Temi

Temi’s flat $0.25/minute rate with no subscription requirement makes it suitable for organizations with seasonal hiring needs or occasional transcription requirements. The simple interface requires virtually no training for HR staff, allowing teams to start transcribing interviews immediately without complex setup processes or learning curves that delay implementation.

Key Features:

• Zero subscription commitment
• Modelo de preços de pagamento conforme o uso
• Basic web editor for quick cleanup
• Simple, intuitive interface

Best For:

HR consultants, part-time recruiters, and companies with unpredictable hiring volumes.

10. Promap

Promap offers a live interview assistant that provides real-time transcription while suggesting follow-up questions based on candidate responses. This helps inexperienced interviewers conduct more structured, consistent evaluations by providing guidance during actual interviews. The system can detect inconsistencies in candidate responses and prompt interviewers to explore specific topics more deeply.

Key Features:

• Real-time transcription during live interviews
• AI suggests follow-up questions based on previous answers
• Detects inconsistencies in candidate responses
• Structured, skill-based evaluations for fairness

Best For:

Startups and SMBs wanting AI assistance during actual interviews, not just post-interview documentation.

Making Your Choice: What HR Teams Should Consider

Security and Compliance Requirements

HR handles sensitive employee and candidate data. Look for Certificação SOC 2 Tipo II, GDPR compliance, and encryption both in transit and at rest. Sonix, Happy Scribe, and Trint all offer enterprise-grade security certifications.

Integration with Existing Tools

Consider whether you need direct Transcrição do zoom, Google Drive connectivity, or ATS integration. Most platforms offer video conferencing integrations, but ATS connections vary significantly.

Volume and Budget Considerations

• High-volume teams: Subscription plans from Sonix provide better per-minute rates
• Occasional users: Pay-as-you-go options avoid monthly costs
• Empresa: Custom pricing includes dedicated support

Language Requirements

Global recruiting teams should prioritize platforms with extensive language support. Sonix’s support for over 53 languages and dialects covers most multinational recruiting needs, with translation capabilities ensuring hiring managers can review interviews conducted in any supported language.

Why Sonix Leads for HR & Recruiting Teams

After evaluating the transcription landscape for HR applications, Sonix stands out as the most complete solution for professional recruiting operations. The platform uniquely combines enterprise-grade security, comprehensive language support, and AI-powered analysis tools that go beyond basic transcription to deliver actionable recruiting insights.

What sets Sonix apart is the integration of Capacidades de análise de IA directly into the transcription workflow. While other platforms simply convert speech to text, Sonix automatically identifies themes, extracts key topics, and surfaces important entities across your interview transcripts—helping recruiting teams spot patterns they might otherwise miss when reviewing candidates individually. This transforms hours of interview recordings into searchable, analyzable data that improves hiring decisions.

O funcionalidades de colaboração also address real-world HR workflows where multiple stakeholders need to review candidate interviews. Hiring managers, recruiters, and department heads can simultaneously access transcripts, add time-stamped comments, and highlight key moments—all within a secure, SOC 2 Tipo II certified environment that meets enterprise compliance requirements.

For organizations with global recruiting operations, Sonix’s support for over 53 línguas e dialectos with translation into 54+ languages eliminates the need for multiple transcription vendors. A single platform handles interviews conducted in English, Spanish, Mandarin, Arabic, and dozens of other languages, with translation capabilities ensuring hiring managers can review every candidate regardless of interview language.

O transparent pricing structure starting at $10/hour for pay-as-you-go transcription makes costs predictable and scalable. Whether you’re a small recruiting firm processing 20 hours monthly or an enterprise HR department handling 500+ hours, Sonix delivers professional transcription at approximately 80% less cost than manual transcription services—with 10x faster turnaround times.

Visit sonix.ai to start your free trial with 30 minutes of complimentary transcription and experience how AI-powered transcription transforms recruiting documentation.

Perguntas mais frequentes

What accuracy should I expect from AI transcription for HR interviews?

Most leading AI transcription tools deliver 95-96% accuracy on clear audio with single speakers. Interview recordings with multiple speakers, background noise, or accents may see lower accuracy. For compliance-critical documentation, consider hybrid services like Rev that offer human verification up to 99% accuracy.

How does AI-powered transcription software help with candidate evaluation?

Beyond basic speech-to-text, platforms like Sonix offer AI analysis that extracts themes, topics, and key entities from interview transcripts. This helps recruiters identify patterns across multiple candidates, spot recurring strengths or concerns, and create structured comparison reports without manually reviewing hours of recordings.

Is transcription software secure enough for sensitive HR data?

Enterprise-grade platforms offer robust security for HR use. Look for Certificação SOC 2 Tipo II, which indicates audited security practices, plus encryption standards like AES-256 at rest and TLS 1.2/1.3 in transit. Sonix and Happy Scribe both maintain these certifications. Always verify compliance certifications match your industry requirements.

Can I transcribe interviews in multiple languages?

Yes—language support varies significantly by platform. Sonix supports over 53 languages and dialects for transcription and 54+ for translation, making it suitable for most global recruiting needs. Happy Scribe offers broad coverage for multinational operations recruiting across diverse regions.

What’s the typical cost savings compared to manual transcription?

AI transcription typically costs $0.15-0.25 per minute compared to $1.00-2.50 per minute for human services. For a typical 45-minute interview, that’s roughly $7-11 versus $45-112. Preços do Sonix starts at $10/hour (about $0.17/minute), representing approximately 80% cost reduction compared to traditional manual transcription services.