Zoom has become the standard for online meetings since the pandemic. While many of us started to experience “Zoom fatigue” during the lockdown era, this handy tool has proven itself an easy, quick and convenient way to connect with others remotely.
Every day, 11 million meetings are held in the U.S., with more events taking place online than ever. But these virtual events aren’t just limited to meetings. There’s an entire digital world of online forums, virtual conferences, and more. However, one of the biggest trends to come from online events is webinars. But what is a webinar, and how is it different from a regular business meeting?
Zoom is one of the most popular communication tools today, and it offers comprehensive technology that allows for all kinds of virtual events. That’s why knowing the difference between a Zoom Webinar vs. Meeting features can help you select the right communication tools from your arsenal. In this article, we’ll discuss the difference between Zoom Meetings and Zoom Webinars, the advantages of each, and when you should use one over the other.
Zoom Meeting vs. Zoom Webinar might seem like two different brands for essentially the same product, but this isn’t true. Each solution offers several unique features relevant to each type of event. Zoom Webinar is an add-on service you can subscribe to as part of your primary account, whereas Meeting is available for free.
The primary difference is that Zoom Meeting is geared toward hosting interactive sessions for small teams. According to Zoom, Meeting is best used for groups of up to ten people. That makes it ideal for the average business meeting, since 73% of virtual meetings consist of two to four people. Zoom Meeting is also ideal for connecting with clients, conducting corporate sessions, and encouraging teams to improve collaboration and productivity.
Some of the primary features of Zoom Meeting include:
The big difference between Webinar vs. Meeting on Zoom is that the Webinar function is designed to interact with a larger audience. If you want to conduct an online class or hold a virtual conference, Zoom Meeting isn’t designed for this type of communication.
That’s where Zoom Webinar comes in. Running a webinar means you need the ability to control the event in order to prevent interruptions and maintain engagement. Some of the added features of Zoom Webinar include:
In short, holding a Webinar vs. Meeting in Zoom gives you access to features designed for a presentation format to inspire and educate a larger audience.
Chances are you’re already familiar with Zoom Meeting software. As the gold standard of workplace video conferencing software, 300 million people already use it to conduct everything from sales pitches to team huddles.
So, since we compared the features of a webinar vs. meeting software, let’s explore the advantages of Zoom Meetings.
These robust features are the reason why Zoom took the world by storm. With the rise of remote working, Zoom Meeting is easily the best choice for communication for smaller teams.
A quick comparison of a Meeting vs. Webinar Zoom presents the obvious problem of being limited to 100 participants and 40 minutes as part of your free license. Zoom Webinar can host up to 50,000 participants simultaneously without any limits on your time.
Zoom has also provided several exclusive features for its webinar solution, but this begs the question: is a webinar like a meeting? Not on Zoom. Let’s look at the benefits unique to Zoom Webinar:
As you can see, a comparison of Zoom Webinar vs. Meeting allows you to access a whole host of features designed to professionalize your webinar. You can also choose to upgrade to Zoom Events, which is an event management platform. If you’re considering Zoom Events vs. Zoom Webinar, it’s important to note that Events is better suited for separate sessions, multi-day events, and multi-session conferences.
Most businesses don’t need fancy software — they just need a reliable and convenient meeting option that offers group chat and screen-sharing functionalities. If your needs are limited to conducting weekly team meetings with smaller groups, Zoom Webinar likely won’t be worth the investment to have access to a virtual lecture hall.
If you’re thinking about utilizing Zoom for more than its basic features, Webinar might be right for you. Here are some considerations to help you determine the right communication tool.
If your huddle consists of more than 100 people and you need more than 40 minutes, Zoom Webinar is the choice for you. Zoom’s limitations on its Meeting feature mean you’ll have no choice but to upgrade.
Comparing the key differences between Zoom Webinars vs Meetings, Zoom Webinars are best described as virtual auditoriums that aim to lecture, educate, and inspire. On the other hand, a smaller meeting among colleagues requires greater interactive collaboration. When team interaction is a priority, Zoom Meeting is the best solution.
The big difference between a team’s Zoom Webinar vs Zoom Meeting held weekly is that the Zoom Meeting function is designed for collaboration.
If you need to deliver a presentation, opting for the Webinar feature will ensure participants remain in a listen-only mode. Webinars are designed to be more educational than interactive. That’s not to say Webinar offers no room for collaboration, but Zoom Meeting is the best way to allow conversation and collaboration between team members for more interactive sessions.
Zoom Meeting goes the extra mile by featuring breakout rooms to create smaller groups for even more personalized collaboration options. You can also send private messages for one-on-one conversations. None of these functions are conducive to a successful webinar, but they are helpful features for Zoom Meetings.
How much control do you require over your audience? When considering the difference between webinars and meetings, Zoom offers enhanced management tools in its webinar format that allow for precise control over audience interactions during large events, not found in a standard meeting session. Webinars are interruption-free zones where audience participation is limited. With Zoom Webinar, you have several features to control audience members.
For example, only the host, or a designated moderator, can unmute an attendee. The format of any participation is also far more structured, with Q&As replacing fast-flowing brainstorming sessions. This level of control is vital for a webinar-based environment because you may not know most attendees personally and can’t predict how they might behave. In contrast, an internal meeting doesn’t require this level of control because everyone already knows each other.
Trying to decide between Zoom Meetings vs Webinar for your needs? When weighing the differences between the two, cost is a crucial factor to consider. For a regular online event with a smaller group of participants, Zoom Meeting offers cost-effective plans, including the Pro and Business plans. However, if you’re planning to host virtual meetings for a large audience, Zoom Webinar is a better option, although it comes with a higher cost. However, the advanced features of a webinar can justify the higher price tag, especially if you’re organizing large-scale or revenue-generating Zoom sessions.
Step back and consider your goals for your upcoming event. Are you going to be teaching a group of executives? Will you be welcoming guest panelists to share their wisdom? Are you disseminating your company’s quarterly reports? Is this a weekly team meeting?
These questions are designed to help you identify the purpose of the virtual event and pick the solution best suited for the occasion. Think of a Zoom Meeting as the equivalent of an in-person meeting in your office. Meetings are designed to serve as an opportunity for everyone to share their knowledge and raise any concerns. Opt for Zoom Meetings for one-to-one client meetings, co-worker collaboration, and employee performance reviews.
If your goal is to educate or instruct a large group of people, Zoom Webinar is the better option. If you’re addressing an external audience or looking to monetize your next event, only Zoom Webinar provides the features you need to maximize the value of your webinar.
Whether you choose to host webinars or meetings, one of the most valuable features of both is that virtual events can be recorded, transcribed, and shared with others. Other benefits include automatic transcriptions and subtitling, which are both essential for bolstering the reach and accessibility of your virtual events.
Whether you’re using the Zoom Webinar vs. Meeting feature, enhance your next event with state-of-the-art, AI-powered Zoom transcription. Sonix makes it simple to transcribe audio and video files into text in minutes. Our AI solution can also help you become a global brand, offering audio translation in over 40 languages.
Get the most out of your Zoom events and try Sonix for free today!
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